Collect fees in the School ERP app
Choose a student, select school, transport, hostel and mess dues, review the amount, confirm collection and view the receipt in the ERP app.
The Collect fees counter in JPX School ERP lets the office take school, transport, hostel and mess fees together. Choose one student, tick the dues across the four tabs, review the payment and collect once. This guide covers the app's review and confirmation screens.
Before you start#
- Your ERP role must allow fee collection. Taking transport or hostel and mess fees also needs the corresponding receipt permission.
- Check More › Academic session.
- The school must have allocated the fees. A transport seat or hostel and mess allotment is needed for those dues. See Fee structures, Transport and Hostel.
Choose the student and dues#
- Tap Home › Collect fees, or open Finance › Fees › Collect fees.
- Tap Choose in the Student card.
- Find the student by admission number, name or father's name. Use class and section filters if needed.
- Tap the student and wait for their dues to load.
- Check All registers and the figures for the selected fee type.
- Open School fee, Transport fee, Hostel fee or Mess fee and tick the lines being paid.
- Enter an approved Discount on a line if needed.
- Select Waive late fee only when the school has approved it.
Review and collect#
- Choose PAYMENT MODE: Cash, UPI, Bank transfer, Cheque or Card.
- Enter Discount reason if any discount or late-fee waiver is included.
- Check the Collecting total.
- Tap Collect fees to open Review selection.
- Check the student, fee lines, payment mode, reason and total in the review sheet.
- Tap Keep editing to correct anything, or Confirm followed by the amount to submit the collection.
- Wait for the result. If approval is required, follow the approval notice.
- When the completed collection sheet appears, tap View receipt to open the receipt, or Done to return to the counter.
The student remains selected and their dues refresh after the collection.
Good to know#
- The four fee types share one collection, while the individual school, transport, hostel and mess registers keep their own receipt records.
- Fully paid lines cannot be selected again. Advance and earlier-session dues are labelled on the counter.
- The late fee is calculated by the school. Read the explanation on a line before waiving it.
- Changing the student does not carry one student's selected dues to another. The app asks about unsaved work first.
- UPI, Card and the other payment modes record how the office received money. Choosing a mode does not itself make an online payment.
- See Fee reports and registers for reviewing receipts, and Online fee collection for gateway payments.
Troubleshooting#
| Symptom | What to do |
|---|---|
| No dues appear | Check the student and academic session, fee allocation and relevant transport or hostel allotment. |
| A fee tab says your role cannot post receipts | Ask the administrator to review the corresponding receipt permission. |
| The counter asks you to tick a fee | Select at least one payable line before opening the review. |
| A reason is required | Fill Discount reason for the approved discount or waiver. |
| The receipt did not open | Check Collection register for the collection, then use the available receipt action. Do not take the payment again just to obtain a receipt. |
